Team Member positions include weekends, holidays, evening hours and special events.
Please apply in person with confidence Mon-Fri 9:45am - 5pm at the parish office OR Apply electronically and submit resume to email@example.com. No calls please.
Receptionist / Front Desk
Receptionist / Front Desk Job Responsibilities:
Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Directs visitors by maintaining employee and department directories; giving instructions.
Maintains security by following procedures; monitoring access to inner offices, issuing and logging of keys
Maintains telecommunication system by following manufacturer's instructions for house phone and console operation. Assists with creating seasonal greetings for main parish line
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Contributes to team effort by accomplishing related results as needed.
Skills and Qualifications:
Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills & Supply Management
Answer parish, ministry & event inquiries
Call person waiting for visitor
Coordinate correct mail flow in and out of office
Collect and distribute deliveries, packages and parcels, communicates arrival to appropriate internal contact.
Take and relay messages
Maintain key check out and return process
Maintain Mass Intention book and issue receipts
Control & monitor visitor access to parish offices
Computer Skills – Email, Parish Soft, Facilities Scheduling Software , creating letters & notices
Update and maintain front desk resource tools, binders, logs and volunteer communication
Assists business office with management & organization of office supply inventory
Assists with general organization and cleanliness of office breakroom/ kitchen area
Covering for Pastors Assistant:
Take physical messages for Pastor, call screening
Assist with coordinating Funeral Arrangements working with Deacon and/ or Music & Liturgy Director.
Schedule facilities for use by staff & ministries
Coordinate Baptismal requests
Prepare copies sacramental certificates and documentation
Facilitating and coordinating a pool of receptionist volunteer team
Clear Communication of needed coverage times and dates, confirming coverage
Creation and implementation of professional systems & procedures at front desk for smooth operations when volunteers are covering
The receptionist reports to the Pastor’s Secretary. Additional Work assigned to receptionist t should be cleared by the Pastor’s Secretary.
Click below to apply, save completed application to your device, and then email a copy to firstname.lastname@example.org
If you are interesting in volunteering, we may have volunteer positions that suit your gifts and talents. Please consider volunteering for one of our many ministries.
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